Not having the right documentation when going for a notarization appointment could cause a delay, added costs, or worse still, a cancellation of the appointment. However, with the help of a handy checklist, you could have a smooth notary appointment process.
In this guide, EZ Notary Services explains exactly what to bring to a notary appointment and what we provide as your trusted nationwide partner.
A notary public has to ensure that the identity, willingness, and capacity are established prior to signing. In case something vital is lacking, like proper identification or the presence of the requisite witnesses, then the notary cannot go ahead to notarize your document regardless of how desperate your situation is. A bit of planning on your part before notary appointment can save you some trouble:
These are the essentials for almost every notarization appointment, regardless of the document type or where you are in the United States.
Most states require the notary to see acceptable identification. For your notary appointment, bring at least one of the following:
Your ID should be:
In case your name changed because of marriage, divorce, or court order, you should consider providing any additional evidence to support your application, like marriage certificate or divorce decree. It is not mandatory but can simplify the process of notary appointment preparation.
Bring the full document that needs to be notarized, not just the page where you sign. The notary may need to review the entire document to make sure that:
Without instructions from the receiving party to the contrary, do not sign the paper until your notarization appointment. Notarial acts often need the signing to occur in front of the notary to properly witness the act of signing.
When another person has prepared the document for you, such as a lender, title company, or lawyer, verify that:
Every person whose signature needs to be notarized must attend the notary appointment in person, each with their own valid ID.
Multiple signers are especially common with:
If one signer cannot attend, let us know before you schedule your mobile notary or in person appointment. We can discuss options such as separate notary appointments when appropriate.
Some documents require witnesses in addition to the notary. This is common for certain wills, medical directives, and some powers of attorney, though requirements vary by state and document type.
Before your notarization appointment, ask the document preparer:
In certain regions, EZ Notary Services can assist in finding independent witnesses for you if needed for the notarization process based on regional regulations and availability. If you require assistance in finding witnesses, please inform us at the time of scheduling.
To avoid surprises at your notary appointment, have the following ready:
These instructions may describe:
Bringing these details to your notarization appointment helps ensure your documents are accepted the first time.
In addition to the core items, a few extras can make your notary appointment smoother:
These small steps are part of good notary appointment preparation and can prevent confusion during the signing.
While you bring the documents and identification, our role is to bring everything else needed for a secure and professional notarization appointment. EZ Notary Services proudly supports clients nationwide.
Our notary public professionals are:
We do not give legal advice, but we will explain the type of notarization we are performing and what to expect during your notary appointment.
If your document does not already include notarial wording, we can generally provide the appropriate certificate that is allowed by law, such as:
We also provide:
For many clients, it is not convenient to travel to a traditional office. That is why EZ Notary Services offers mobile notary appointments throughout the United States.
We can meet you at:
Our team plans for travel time, parking, and a suitable signing area so your mobile notary visit is focused on you and your documents, not logistics.
If your documents are going overseas, you may need an apostille or authentication after your notarization appointment. The first step is a properly completed notarization.
EZ Notary Services can:
Starting with a correct notary appointment helps you avoid costly rejections and delays at the state or federal level.
When you schedule your notarization appointment with us, let us know if any of these situations apply:
By sharing these details early, we can recommend the best timing and setup for your notary appointment and make sure you know exactly what to bring to a notarization appointment.
Here is a simple notary appointment checklist you can use before we arrive:
If any item on this list is unclear, just ask us during scheduling. We are here to help make your notary appointment preparation as easy as possible.
Whether you need a one time notary appointment, a convenient mobile notary, or help with apostille related documents, EZ Notary Services is ready to assist you anywhere in the United States.
Contact us today to schedule your notarization appointment and we will help you understand exactly what to bring so your documents are completed correctly the first time.
